Brookings Oktoberfest Vendor Booth
Brookings Oktoberfest Vendor Booth
An all-inclusive community event providing music, food, beverage, & fun for the entire community in cooperation with the Port of Brookings Harbor
Vendor Booth Rental Agreement / Application
Application (INCLUDING payment) must be received by Brookings Oktoberfest no later than 5pm Monday Sept 16th. Brookings Oktoberfest reserves the right to approve or deny any application. Make checks / money orders payable to Brookings Oktoberfest. Photos must be submitted electronically or with application sent via US mail. Incomplete applications will not be considered.
Vendor Booth - $55 per non-electric 10 x 10 space IN COSTUME*
Vendor Booth - $75 per electric 10 x 10 space IN COSTUME*
Vendor Booth - $80 per non-electric 10 x 10 space NOT IN COSTUME*
Vendor Booth - $95 per electric 10 x 10 space NOT IN COSTUME*
Food Vendor - $215 per 10 x 10 space non-electric IN COSTUME*
Food Vendor - $245 per 10 x 10 space electric IN COSTUME*
Food Vendor - $235 per 10 x 10 space non-electric NOT IN COSTUME*
Food Vendor - $270 per 10 x 10 space electric NOT IN COSTUME*
*a $5 charge will be added to the vendor fee to cover processing fee
*All fees are non-refundable
Food vendors must send a valid food vendors certificate and must provide German-themed fare. Please send your menu for approval to email@example.com
Vendors must provide insurance information with application (no limits lower than $1,000,000). Three additional insureds required: Brookings Brewing Co. LLC dba Chetco Brewing Company PO Box 1500 PMB 255 Brookings OR; Oz industries LLC, DBA The Vista Pub, PO Box 6852, Brookings, OR; & Port of Brookings Harbor 16340 Lower Harbor Road Brookings OR. Please include event dates.
Please email a copy of your insurance policies showing co-insureds to firstname.lastname@example.org or send a printed copy to PO Box 1500 PMB 255 Brookings OR 97415
Disclaimer: I agree to protect and hold harmless the Brookings Oktoberfest Committee, Chetco Brewing Company, the Vista Pub, the Port of Brookings Harbor, and any and all business or property owners located at the Port of Brookings Harbor, their successors, representatives and assigns, for any injuries, accidents, or losses suffered while participating.
By completing this application/agreement online and submitting payment, you acknowledge you have read and understand and agree to the complete Vendor Booth Rental Agreement Application
*all vehicles must be out of event area at least ½ hour prior to event open
**no vehicles are allowed on the boardwalk at anytime**
Spaces are 10’ long and 10’ deep and will be positioned either on the decking of the boardwalk or on the asphalt. You are responsible for providing your own tents, tables, furnishing, and tie downs. Brookings Oktoberfest will provide Oktoberfest décor for your booth.
Please keep in mind the beautiful coast weather and plan accordingly. This is a rain or shine event. The use of nails or screws on the boardwalk is not permitted and fees will be assessed if used, we recommend J Hooks for securing tent to boardwalk.
Electric spaces provide access to an electrical outlet only. You must provide any and all extension cords and power strips that you may need. Brookings Oktoberfest and the Port of Brookings Harbor is not responsible for any damage due to electrical extension cords. Please help maintain trash by policing your space. Do not leave any items behind after the event. You are responsible for leaving your space clean. There will be trash cans located throughout the Boardwalk area for you and attendees.
Local, hand-made items will be given first preference.
All requests will be taken into account, but inclusion is not promised. Your booth location will be assigned and posted on the day of the event. NO CHANGES WILL BE MADE DURING THE EVENT. Please be advised that music is louder near the stage area. If you chose to be farther away from the music, please note on the application under SPECIAL REQUESTS. Please note we may not be able to accommodate ALL requests and we appreciate your understanding.
Finding your space: Your space number and location will be posted the day of the event. The Vendor location will be posted near the stage. Look for the Chetco Brewing Company flag.
Set-up: Starts at 8a. No vehicles will be allowed in the festival area after 9:30am. All set-up thereafter will be by hand truck or wagon. All vendors must be in their space and fully set-up by 10:00am.
Please be courteous to fellow vendors by unloading/loading vehicles as quickly as possible to allow access for others.
Tear down: BEGINS 10p Saturday night (tent must remain until Sunday morning as we are stringing lights across the tents… you can pack up Saturday night but tents will need to stay until teardown Sunday morning)
Important: booths must remain intact until at least 10:00pm Saturday 9/21
Pets: Well behaved leashed pets will be allowed. Brookings Oktoberfest staff and Volunteers reserve the right to expel any owner and animal who is ill behaved- this includes jumping, lunging, barking, whining, and relieving oneself inappropriately. You MUST pick up after your pet. County fines will apply.
Parking: Please park your vehicle in designated parking areas away from the Boardwalk and event. The Port of Brookings Harbor does offer a designated area for your trailer located near the green building parking lot.
Photos can be sent via email to email@example.com